Finance & Accounts Payable
Expense Receipt
Extract merchant, date, amount and VAT from receipts and travel expense documents for reimbursement.
The Challenge
Receipts are tiny, crumpled thermal prints or phone photos in many currencies and languages, with faint print and inconsistent VAT display. Categorisation and policy compliance must happen at scale.
Industries
All industries with travelling staff; professional services, sales organisations.
Who Uses It
Employees, finance/expense teams, payroll, controlling.
BASE Schema
Merchant name — Text
Date — Date
Total amount — Number
VAT amount & rate — Number
Currency — Enumeration (EUR, USD, GBP, CHF, PLN, CZK)
Expense category — Enumeration (customer-defined categories)
Payment method — Enumeration (bank transfer, card, cash, direct debit, SEPA)
Employee / cost centre — Text
Recommended pipeline settings — High precision mode, Context (expense policy limits and category mapping)
OPTIONAL Validation
VAT plausibility vs. total; policy limits (per-diem, category caps); duplicate-receipt detection; currency conversion.
Frequently ASked Questions
How can AI scan and process expense receipts?
It reads merchant, date, amount and VAT from a photo or scan, categorises the expense, checks it against policy, and feeds the reimbursement workflow.
Can receipt OCR extract VAT for input-tax recovery?
Yes — VAT amount and rate are captured per receipt so reclaimable input tax is not lost.
Does automated expense capture work on photos of receipts?
Yes — it is built for low-quality phone photos and faded thermal prints, routing unreadable items to manual review.
See more use cases.
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