Procurement & Order Management
Purchase Order / Order Entry
Capture incoming customer purchase orders and write them straight into the ERP as sales orders.
The Challenge
Orders come by email, PDF, fax-scan or EDI fallback in hundreds of customer-specific layouts. Article numbers differ from internal SKUs, delivery dates are written in prose, and one PO can mix free-text and tabular items.
Industries
Manufacturing, industrial suppliers, wholesale, automotive tier suppliers.
Who Uses It
Sales-order desk, customer service, inside sales, ERP operators.
BASE Schema
Customer name — Text
PO number — Text
Order date — Date
Requested delivery date — Date
Ship-to address — Key value set (name, street, postal code, city, country)
Line items (customer article no., qty, unit, price) — Table
Internal SKU mapping — Text
Incoterms — Enumeration (EXW, FCA, FAS, FOB, CFR, CIF, CPT, CIP, DAP, DPU, DDP)
Total order value — Number
Recommended pipeline settings — Context (customer article number → internal SKU mapping)
OPTIONAL Validation
Customer article numbers mapped to internal SKUs; price and quantity checked against contract/price list; delivery date feasibility; credit-limit check.
Frequently ASked Questions
How do you automate sales order entry from PDF and email orders?
An extraction pipeline reads the PO in any layout, maps customer article numbers to your SKUs, validates prices and dates, and creates the sales order in the ERP automatically.
Can document AI replace EDI for customers who won’t connect?
Yes — it captures the same structured data from a plain PDF or email, giving EDI-grade data without forcing every customer onto EDI.
How much time does automated order entry save?
Teams typically move from minutes of keying per order to seconds of exception review, scaling order intake without adding headcount.
See more use cases.
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